Accounts Payable Specialist

BENEFITS & PERKS:

• Part-time, $22.46 per hour, hybrid schedule possible, with approval by Supervisor.
• Multiple retirement plans offered through the state of Michigan, all with employer matching, effective on first day.
• 7+ paid holidays, eligible on first day.
• Paid time off and paid bereavement time, eligible on first day.
• Tuition waiver and reimbursement program for eligible employee and dependents.
• Employer-paid access to confidential employee assistance program for employee and/or dependents.
• Free access to gym, fitness center and home sporting events.
• On-site cafeteria
• College bookstore discount.
• Discounts on Luncheon Lectures and most Lifelong Learning programming hosted by Workforce & Continuing Education.
• And more!

GENERAL DESCRIPTION:

Responsible the Accounts Payable process of which includes but is not limited to purchase orders, invoice inputting and check processing within our Jenzabar database system.

• Attains revenue and pays invoices by verifying and completing payable and receivable transactions
• Verifies approvals on all invoices and check requests, purchase orders, statements, and invoices needed to prepare payments
• Codes invoices, issues stop payments, payments, and adjustment notes
• Updates and maintains vendor database and keeps data backups with historical records
• Reconciles bills and balance account vendor statements and maintains accounts payable files and records

DUTIES:

• Monitors process of payables based upon receipt or non-receipt of invoices or use of invoices@ncmich.edu email. Stamps invoices, matches with Purchase Orders and forwards to approving staff for signatures.
• Processes check runs and electronic payments on a regular and as-needed basis. Handles manual checks as approved and voided checks in accordance with established procedures. Transmits checks to bank/monitors Positive Pay and processes stop payments on AP check when needed.
• Process requisitions from faculty and staff to the purchase order system. Verify requisitions are completed, and signed by the purchaser, along with area Director and/or Vice-President approval.
• Prepares 1099s at year-end. Provides Excel worksheet for W/C audits.
• Maintains Student Activities Fund Accounts. Meets with Student Club officers and assigns General Ledger account numbers. Reconciles club accounts at year-end.
• Prepares Excel worksheets on utilities for use in ACS reporting.
• Completes credit applications, W-9's - Sales tax exemption requests.
• Runs and balances monthly check registers and accounts payable reports.
• Assigns utility bill account numbers for splits between various departments, responsible for monthly lease/loan payments, copier maintenance invoices, etc.
• Maintains online credit card system for all employees with College credit card.
• Maintains gas credit cards systems. Prepares tax exemption paperwork as needed.
• Assist with FOIA requests.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

• Associate's degree in related discipline.
• One (1) year of directly applicable experience (preferably in a college or university or public employer setting).
• Ability to meet frequent deadlines.
• Good organizational and communication skills.

APPLICATION INSTRUCTIONS:

• Complete applications will be given first consideration and shall include:
  • Work history
  • Education information
  • 3+ professional references
• Please also include an updated resume as well as cover letter.
• Unofficial (student) copies of all higher education transcripts are also required.
• Official transcripts will be required upon hire.
• Additional upload spots will be available for other related documentation, such as licenses or certifications.